FAQs

Please be patient with us as we update this section for you.

Send your additional questions to secretary@shirerelay.com and we can add it to this page.

Registered Teams

What is included in the entry fee?

Your entry fee includes participation in the Relay, an official Relay For Life polo shirt, and a frree healthy breakfast option on Sunday. It also covers the cost of essential safety and security at the event, like the presence of St John Ambulance.

Do I have to have 10-15 people in my team?

No. 10 to 15 is ideal. With fewer than 10, it's hard to keep someone on the track for the whole event (although quite a few teams of 2 have completed the 24 hours of Relay over the years)! More than 15 members is hard to manage and we recommend spilling over into a second team.

Can I add team members to my team after we have already registered?

Absolutely! Most teams register online with one person and then slowly add team members as time goes by. You can even have last minute registrations added to your team on the day - just visit the Rego tent and pay $20.

On The Day Registrations are welcome!

Is there a minimum age for team members?

No however all youth teams (under 18 years) MUST have 2 chaperones present at all times. There is a separate form for all youth teams.

All youth under 18 must sign the Youth Registration Form. Contact your local Cancer Council office for further details.
Cancer Council assistance: joannav@nswcc.org.au

Can I take part in the ‘Survivors Walk' and ‘Candlelight Ceremony' without being on a Relay for Life team?

YES! Survivors and Cerers are the VIP's of this event. You can join a team or simply come down on the day and take part in these Ceremonies.

These ceremonies are the real highlights and we want to see as many people as possible taking part. If you are a Survivor or Carer, go to the registration tent on the day and fill out a form with your details to receive a "Survivor" or "Carer" sash and join in the first lap on Saturday morning at 9:50am. You can then head over to the mess tent for the Survivor Morning Tea and pamper activities.

We reccomend you come early to make sure you have enough time to register and get organized without feeling in a rush.

Do all team members need to stay overnight at the track?

No. We understand that some people won't be able to be at the track for the whole event. We ask that team members try to stay at the track for as long as possible to support their team and share the relay roster, particularly late at night but realised that this isn't always possible.

What if our team can't be there at all during the night?

That is ok too. While we encourage teams to have at least one member of the team on the track for the entire 24 hour period, we would rather have the team participate for some time than not at all.

Does everyone dress up?

No, but it does make it more colourful and fun if you do! We encourage teams to develop a team theme and decorate your campsite. Costumes, wigs, accessories all make for a great experience! And there are prizes for best dressed etc.

Do I need to do a minimum number of laps or hours?

No. It's not a race or endurance test (but you can make it one if you wish). We simply ask that teams try to have have at least 1 person on the track at all times. Some team members may set personal goals and end up doing more laps than others. You can also walk in pairs or groups to make it more enjoyable. It's really up to you and your team how you go about this.

How does the lap count work?

We use (courtesy of The Timing Guys) an electronic timing tag system. Tags are available for $10 per person and are attached to your shoelaces. This gives you automatic counting and timing of every lap you do, as long as you are wearing the tag and walk over the Timing Belt. You can hire one for each person in your team and compete against each other, or hire one for your Team and swap it as each team member takes turns to walk or run around the track.

Or you can use the "honesty system" with each team and team member counting their own laps. Teams and team members that want to win the prize for most laps should advise the officials before the relay begins. Remember, even though more than one team member can be on the track at once, only one ‘carries the baton' to earn laps for their team.

What happens on the day?

Come along and walk your laps and join in the festivities! Your Relay experience can be as busy as you want it to be! We have a large variety of entertainment and activities for all ages. There are plenty of food options and much much more!!!

Can visitors come to Relay For Life without registering in a team?

Yes. We ask that visitors make a gold coin donation in one of the many Relay For Life donation buckets around the venue to support us.

Will there be food available?

Yes. Food and drink vendors will be open for the entire 24 hours. There will also be mobile coffee vans and plenty of seating to relax and enjoy the day. A percentage of all takings goes towards the events fundraising so by purchasing food and drink at the event you are also supporting the cause.

What happens in the case of bad weather?

The event will generally go ahead rain or shine. If someone has cancer, they can't have a day off because it's raining, so we therefore Relay in all conditions. In extreme bad weather the organising committee will decide if it is safe for the event to continue.

Can I park my car for the whole 24 hours at the event?

Yes. There is a 10 minute drop off zone for tents and equipment, and then an all day parking area. Please visit our parking page for more information about where to park your car and details of the new traffic plan.

What happens if someone gets injured?

Notify the nearest Committee Member as soon as possible.

St Johns Ambulance Service will be in attendance for the entire Relay. They have qualified staff to treat minor conditions and assist in case of emergency.

Can I bring my pet?

No. Sorry no pets are allowed. No exceptions. This is for OH&S and the secruity and comfort of all participants.

Can I ride my bike around the track?

No. Please leave children's bikes, scooters and skateboards at home. We aim to keep everyone safe, so to avoid accidents it's best to leave these items at home. The track at Sylvania Waters has also been resurfaced so we have to be very strict about this rule to keep the track in good condition.

Are vehicles allowed on the track?

No. For safety reasons the only vehicles in the area will be the crew who will be setting up and removing large equipment.

Fundraising

Does each team member need to raise at least $100?

No. $100 per person is a goal. All donations, no matter how big or small are greatly appreciated. See the Fundraising 101 section for a list of great suggestions.

What money is tax deductible?

- A donation is tax deductible when the donor receives nothing of value in return eg:

- A donation of $2.00 for every hour is tax deductible, and the donor is eligible to receive a tax-deductible receipt.

The purchase of a raffle ticket or a ticket to a concert however is not tax deductible because the donor is purchasing an item.

Banquet

What if I only have 8 people for my table?

The Banquet table and 10 chairs will still be provided, price TBA. You might pick up some extras on the day!

Only half my team want the Meal Deal - is this ok?

Yes. Any number of required meals will be provided. One or ten. This is purely an option to make things easier for you.

Can I order the Meal Deal at Relay?

No. Due to numbers, we need to pre-order from our suppliers early next week, so we must have your booking in this week.

Can I bring my own table and chairs and join in?

No. The Sylvania Waters track has just been resurfaced and we need to be careful what we put on it. So for this reason only the Banquet tables and chairs are allowed.

Am I able to have 11 at our table?

Yes. Maximum of 12, just let us know when you book and pay for the table. We will provide the additional chairs.

Do all of the 10 people seated have to be members of my team?

No. Feel free to bring family and friends. Visitors will be asked to make a Gold Coin donation at the gate. Order the Banquet Meal Deal and for visitors you could even charge them $20 (or more)a head and put the extra in your team fundraising.

Can we decorate our table?

Absolutely!! There will be prizes awarded for best dressed table. All we ask is that each team clean up after themselves at the end of Banquet.

When will we know where our table is located?

Visit the Information Tent at Relay and a Banquet Map of tables will be available.

Top Ten Tips

What are some useful suggestions?

- Dress for all seasons

- Think SunSmart - slip, slop, slap

- Dress you team up, win prizes for best dressed team and more!

- Bank your money before the event day

- Bring some spare money for food and activities on the day. Funds raised on the day go to Cancer Council NSW

- There will be food and entertainment at the event but you may want to bring snacks and drinks

- Plan when you will drop off your tent and grear, drop off zones have a time limit so plan ahead

- Bring your camera to capture the memories and friends you will make at Relay

- Check out the event programme before hand so you dont miss your favorite events and activities

- Have FUN FUN FUN!!! Relay is a Celebration of the progress we are making to beat cancer. Every step counts.